Overview – AP School Teachers SR Entry
AP School Teachers SR Entry is the umbrella term used for all service record (SR) entries teachers must maintain – increment, promotion, service verification, GIS beginning/enhancement, APGLI beginning/enhancement, relieving/joining entries, leave entries (including child-care leave), PRAN, EHS, Treasury/CFMS beneficiary numbers, and more. This guide consolidates what each entry means, when to file it, and which official attachments are required so that your SR is complete and audit-ready.
This post focuses on the practical steps teachers and school administrations must follow to create accurate SR entries and prepare supporting documents. Wherever possible, use the official SR entry Model and sample wordings to avoid rejection at DEO/treasury stages — the official SR forms and template wordings are included as PDF samples in the downloads below.
Important AP School Teachers SR Entry Types (you must track)
Annual Grade Increment (AGI) — Record the increment amount, effective date, and pay fixation details as per G.O. and local proceedings. Keep pay bills and acquittance rolls attached for verification.
Promotion, AAS, & Transfer Entries (Relieving / Joining) — For both transfer and promotion cases, AAS (6-12-18-24-30 Years Scale) adds relieving and joining entries with FN/AN dates and reference RC numbers of DEO proceedings. Also include related GIS / APGLI deduction statements for the period of transfer/promotion. For sample wordings and checklists, refer to the official SR forms PDF.
AP School Teachers SR Entry (AAS)
AP School Teachers AAS SR Entry is a record of every service update, such as increment, promotion, leave sanction, or transfer joining. Each entry ensures a teacher’s official service details are verified and preserved for future benefits.
Other high-priority entries
- GIS / APGLI Beginning & Enhancement
- All types of Leaves (Commuted, HPL, E.L., Maternity/Child Care, Family Planning)
- Earned Leaves sanctioned for summer vacation work
- Treasury ID & CFMS beneficiary number entry, PRAN, EHS no., APGLI number
- Retirement & family-benefit entries (final GIS claim, encashments)
Step-by-step filing tips for accurate SR entries
- Collect supporting docs first: pay bills, acquittance, duty certificate for summer work, medical certificates (for leave), proceedings RC numbers, and G.O.s referenced.
- Use consistent date formats: DD MMMM YYYY (e.g., 05 March 2025) to avoid ambiguity when clerks forward records to Treasury/DEO.
- Reference government orders: when filing maternity, paternity, child-care, or family planning leaves, quote the exact G.O. number in the entry and attach a copy to the SR page.
- Attach deduction schedules: for GIS/APGLI/EHS, show monthly deductions and remittance certificates where available.
- Maintain a digital folder: scanned PDFs of all documents (300–600 DPI), named with clear labels like `SR_AGI_2025_RC123.pdf` — this speeds up online transfers and treasury checks.
Pro tip: keep an index page at the front of the SR book linking each entry to the supporting PDF file name and the physical page number for quick audits.
Downloads & Official Forms (PDF)
You can download consolidated SR entry templates and example wordings in the AP Teachers S.R. Entries PDF included with this post — it contains templates for Service Verification, AGI, GIS/APGLI entries, Transfer/Promotion relieving & joining entries, all leave templates, PRAN, EHS, and retirement/family benefit entries. See the attached PDF for page-by-page templates and wording examples.
When you file with DEO or the treasury, always include the original or certified copies of these supporting documents; digital attachments should be clearly referenced in your SR entry text.
Download AP School Teachers SR Entry (Model PDF)
FAQ
Q: Where do I get the exact G.O. numbers for leave rules?
A: Refer to DEO circulars and the Finance/Government orders on the state finance website or DEO portal; attach the G.O. PDF to your SR entry and state the RC number.
Q: Can I file corrections to an earlier SR entry?
A: Yes — use a corrected SR entry with a reference to the original RC and the reason for change; attach proof (e.g., corrected pay bill). Always get the DEO/DEO-authorised sign-off.
